Custom Depreciation Schedule

Updated by Jill Bowers

The new Xactimate Admin includes a tool to create customised depreciation schedules for your profile. This feature allows you to create and assign depreciation percentages to certain line items or entire item categories. Creating a custom schedule is an easy way to ensure that each item or item type has accurate depreciation information.  

How to create a custom schedule 

  1. Login to Xactimate Admin with your Xactware ID. Go to Profiles, select your profile, and click Depreciation. This takes you to the Custom Depreciation Schedule page. 

Select a row to open and edit that schedule or click the Add New Schedule button at the top of the table to create your own. A form appears asking for details on new custom schedules.  

  1. Enter the schedule’s name and the applicable country and state or province. 
  2. Use the CAT/SEL filter to identify which items need the new schedule. To add a specific item, enter the full CAT/SEL code, such as RFG220. If you want to include every item in a category, enter the category code followed by an asterisk, like RFG*. After you type in a code, hit the enter key or the spacebar to add the code to the list. If needed, you can double check an item’s CAT/SEL code in the Estimate Items tab in an open estimate in Xactimate. 
  3. In the Schedule box, enter a percentage in the % Per Year field. The schedule automatically calculates the new depreciation according to each item’s age. 

Alternatively, you can change the percentage for any year in the table by selecting the percentage field and entering a new value. If you do this, “Custom” appears in the % Per Year box. 

  1. Click “Save.” 
  2. Your custom schedule will apply to items matching the CAT/SEL filter in any project in your profile. 

Optional roofing information 

New roofing information fields are included in the custom depreciation schedule tool for XactAnalysis Assignments only.  

You do not have to populate these fields to create or use a custom schedule. However, you can choose to populate the Roof Type field so that only a certain type of roof is affected by the custom schedule. To use this feature, add a matching roof type in both the depreciation schedule and the XactAnaysis assignment XML. The custom depreciation applies only to projects which have the specified roof type. To automatically apply the roof age to line items, make sure the “Auto apply” toggle is on and that the roof type is the same in both the depreciation schedule and XactAnalysis XML. 

The Roof Type in the EDI must exactly match the roofing information in Xactimate Admin. Be sure to use: 

  • EstData.Adm.CoverageLossInfo.RoofType 
  • EstData.Adm.CoverageLossInfo.RoofAge 

To learn more about EDIs, visit and fill out the “Ask a Question” form to send a message to product services. You can also start a live chat in the eService Center or call 1-800-710-9228. 


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